Start with the company and destination
Identify the purchasing company, destination country and professional contact responsible for the request. Explain whether the purchase serves distribution, recurring replenishment or a specific need. This context helps organize the conversation and the assessment of the operation.
Organize one reference per item
For each part, provide the reference, description and quantity. Add brand, application or technical characteristics when available. Flag any identification uncertainty; an approximate description should be treated as information requiring confirmation.
Distinguish priorities from preferences
Indicate which items are essential, which may be assessed with alternatives and what restrictions must be respected. Do not assume parts are equivalent: any substitution requires technical and commercial confirmation.
Consider the purchase as a whole
A request may involve different suppliers and availability. Planning needs to connect purchasing, receipt, consolidation and shipment preparation. Explain any fulfillment priorities and how they affect the overall request.
Move forward with commercial confirmations
Submitting a list starts the assessment. Availability, terms, responsibilities and timing are confirmed in the proposal. LATINA uses the request details to guide sourcing and structure next steps with the buyer.
Conversation checklist
- Company and destination country
- Reference and description per item
- Quantity per reference
- Application or brand, when known
- Purchasing priorities and restrictions
